CATALOG, MANAGE & PUBLISH COLLECTIONS
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A single Collection Management System for Museums, Archives, Art Galleries & Libraries
Coeli is a cloud-based solution for cataloguing, managing, and publishing cultural, heritage and art collections in an agile and intuitive way. Coeli brings you a complete procedure-based collections management system together with powerful data harvesting and sharing capabilities.
A tool designed for an interconnected world. Interoperable data, descriptive and exchange metadata standards, data linked to the main international reference sources, and tools for data normalization and enrichment.
Coeli takes the maximum advantages of cloud technology: scalability, specialization, maintenance, and interoperability. Technological infrastructure is not a concern anymore, the cost is tailored to the needs.
Solutions for the GLAM sector (Galleries, Libraries, Archives, and Museums), from small institutions to networks or consortia. Coeli’s professionals are museologists, document management, and digital content consultants who work on a day-to-day basis to solve the difficulties of the heritage sector.
Coeli has four main plans: They start from mainly harvesting and dissemination functionalities up to an integral tool to manage collections and its derivative procedures in a fully customized way:
- Starter: harvesting and dissemination functionalities, with basic editing options.
- Advanced: powerful metadata and descriptive core, plus all dissemination functionalities.
- Enterprise: complete procedures for collection management, plus all dissemination and descriptive functionalities.
- Framework: fully customized solution.
Coeli Collection Management System
Special features
Platform:
- SaaS: user does not have to worry about the technology
- Solutions tailored to the needs
- 100% interoperable metadata
- Data analytics with visualization tools
Import/Export:
- Full access API Rest
- Rich import/export features based on human-readable formats
- Coeli-Sync: powerful data synchronization between Coeli and third-party systems
- Batch media loader
- OAI-Protocol for Metadata Harvesting
Cataloguing:
- Extensive descriptive schema for heritage assets and contextual metadata
- Support for cultural, natural, immovable, and intangible heritage assets
- Customizable entry forms for different object classes
- Customizable vocabulary subsets for different object classes
- Full-featured Thesaurus based on ISO 25964
- Faceted search, ordering, filtering, batch actions, user-customizable lists, and saved searches
- Translation module for multilingual cataloguing
- Support for digital assets management
- Linked Open Data modules
- Module to visualize ISAD(G) labels
- Easily customizable reporting tool with MS Office Word
- Easy import/export wizards based on CSV/MS Office Excel
Dissemination:
- Standard Web Catalogue out-of-the-box. Publish data on the web with just one click
- Coeli WordPress plugin for embedding the catalogue in your corporate website. Customization, full text and advanced search, filtering facets, navigation between entities, and media gallery included
- Develop your own sites or apps with the API Rest, 100% customizable
Collection Management:
- Procedure-based workflows with support for all Spectrum procedures
- Customizable access permissions, user workspaces, and user personalization features
- Creation, review, and publishing of workflow
- Exhibition module. Integral management of exhibitions, not only related to the exhibition’s catalogue but also to the costs, events, and its derivative management activities (purchase, movements, treatments, etc.). Define the preselected pieces and the ones definitely confirmed.
- Restoration and conservation module. History of records of restoration and conservation treatment, from the primary request to the resulting task along with a detailed report (state of conservation, treatments, photographs, related documentation, etc)
- Tasks module. Creation, review, and publishing of the tasks recommended by Spectrum.
- Effective management of activities (entry movement, location, etc)
- Digital asset rights management
- Changes traceability
- Easily customizable reporting tool with MS Office Word
Additional features:
- Audit Trails – As standard
- Password authentication – As standard
- Picklists – As standard
- Thesaurus for data entry – As standard
- Thesaurus for retrieval – As standard
- Report writer – As standard
- Modifiable data structure – Purchase
Collection Management Software Types
for Museums, Archives Art Galleries & Libraries
Software for Museums
Unlock the Potential of your Museum’s Heritage Collections
Inventory
Document any type of heritage collection from archaeology, art, natural sciences, intangible, etc. Coeli provides tailored metadata forms that meet the descriptive needs of every heritage collection, enabling institutions to capture comprehensive information such as identification, description, contextual information, components, exhibitions, awards, bibliography, images, and much more.
Spectrum
Use international standards such as Spectrum, CIDOC-CRM, Dublin Core and SKOS Concept. Organize and manage your collections according to international standards for the best practices in the cultural industries. Our software for museums follows Spectrum’s procedures, ensuring proper management throughout the lifecycle of your heritage objects.
Collection Online
Publish your collection online with a single click with real-time updates synchronized with your database. Publish your collections online using our widgets, API or WordPress Plugin, enhancing accessibility and engagement with a global audience. Share your heritage online using the software for museums ready to engage with a broader audience and disseminate your cultural treasures.
Exhibitions
Manage every activity or exhibition within your institution, centralizing every piece of information. Coeli Enterprise is the best software for your museum if you are seeking an all-in-one solution to comprehensively manage your collections. With its full range of features, this powerful system will boost your day-to-day tasks (register, conservation, restoration, etc.) by following museums’ standards.
Software for Libraries
Empower your special collections with our powerful library software
Centralize Database
Coeli meets the specific needs of your collections. If you want to inventory, our library software includes comprehensive descriptive metadata fields, providing all the bibliographic information and additional resources essential for managing your library’s heritage collection.
Thesauri
Create your own Thesaurus or use international references like AAT Getty, VIAF, Geonames and more. Create your own Thesaurus or link vocabularies with reference Thesauri (AAT Getty, VIAF, Geonames, etc.) along with establishing hierarchies, translating into other languages, defining alternative names and validating terms. Enjoy our library software interoperability for synchronizing vocabularies from other library systems.
Library Online
Share your library’s catalog online easily enjoying real-time updates synchronized with your database. Showcase your library’s collections online using our widgets, API or WordPress Plugin, making your heritage available in the digital world. Let’s start today by publishing your collections online with just one click making the most of your library software.
DAM
Upload your digital assets in any format you need; images, videos, audio and documents
Software for Art Galleries
Make the most of your Day-to-Day with our Collections Software
Management
Record acquisitions, sales, entries, exits, movements, conservation treatments, art fairs and more. Record every movement and task with Coeli. Streamline acquisitions, sales, and related tasks, including entries, exits, conservation treatments, fair tracking and much more using our technology certified as Spectrum Partner for best practices in the cultural industry.
Comprehensively Record Activities
Uncover the full story of your gallery’s success. Capture every detail from exhibitions to curational decisions, and gain a comprehensive view of your activities, linking tasks (acquisitions, sales, restoration, etc.) to your exhibits, alongside detailed financial reports.
Gallery Online
Share a personalized digital catalog of your collection with your contacts and potential clients. Customize groupings for clients to access online, whether at home or in the gallery using devices. With our art gallery software, you can publish your collection through widgets, API, or WordPress Plugin, showcasing information with graphics, maps, timelines, and more.
Software for Archives
Boost your Database with International Archival Standards
ISAD(G)
Describe your records following ISAD(G) guidelines, ensuring each field adheres to archival standards. Adhere to your industry’s standards with our easy-to-use platform. Describe and review your collections’ records following ISAD(G), which faithfully displays labels and fields following archival norms while ensuring accurate and organized documentation.
Linked Open Data
Enrich your catalog to enhance the accessibility and interconnectivity of your collection’s information. Coeli unleashes the power of data management. Access our software for archives from any device (mobile, tablet, computer) with internet connectivity, and efficiently manage your entire archive collection from one centralized and unified space, with real-time updates for all of your team.
Archive Online
Share your archive online and enjoy real-time updates synchronized with your database. Expand your audience by publishing your collections online through our widgets, API, or WordPress Plugin. Coeli is a software for archives that offers seamless dissemination of your databases in just a single click, making your heritage accessible to a global audience.
Our Specialties
Why choose our collections software
- Cloud Access your collections software through a web-browser from any device
- Multilingual Experience a multilingual environment and translate your data effortlessly
- Standards Adhere to industry standards with Spectrum, CIDOC-CRM, SKOS, Dublin Core, etc.
- Web Publishing Showcase your catalog online with our public widgets, plugins or API Rest
- Movements Register your acquisitions, insurance, restorations, loans, valuation, etc.
- Thesaurus Create your own Thesaurus or link with reference ones to ensure terms consistency
- API Rest Create personalized displays with your data, offering endless possibilities
- Support & Training Our committed team is devoted to helping you
ADD-ON’s
Take the add-ons you need
Publish your collection online easily with our widgets, WordPress Plugin and API Customize your solution with add-ons for ultimate flexibility and expand your software as your collection grows.
That’s one of the perks of our modular collection management system.
Connect your database to your website ensuring real-time updates and visual brand consistency using our widgets, WordPress Plugin, and API Rest. Take your heritage to the next level with our collections software showcasing your cultural treasures and engaging with a global audience.
WordPress Plugin
- Connect to your website
- Update data in real-time
- Showcase your collection
- Create lists and groupings
- Free & advanced search
- Customize your design
Translations
- Multilingual environment
- Edit your vocabularies
- Add any language
- Bulk translation imports
- Multi-language exports
- Reach broader audiences
DAM +
- Metadata management
- Upload different formats
- Manage rights & licenses
- Expand storage capacity
- Optimize for the web
- Integrate with other DAMs
Exhibition +
- Manage your exhibitions
- Mark the selected objects
- Attach images
- Export exhibition cards
- Export your press listings
- View each object history
Library +
- Access points
- Manage subject headings
- Use powerful search engine
- Enrich with Linked Data
- Monitor your digitalization
- Adhere to standards
Restoration +
- Create restoration reports
- Link to related tasks
- Attach doc’s & images
- View each object history
- Export reports in Word
- Boost your productivity
SaaS Packages
Coeli Software-as-a-Service
Starter
PUBLISHINGShare your heritage with the world to engage with diverse audiences. Featuring:
Cloud-based, Unlimited Users, Inventory Base, Public Widget. API Rest & Online Support
Advanced
Publishing & CatalogingEnhance your Inventory Assets with our documental Platform.
- All Coeli Starter features plus: Thesaurus, Documentation & Register (Spectrum Base)
Enterprise
Publishing, Cataloging & Management- Empower your institution with best practices in collections management.
- All Coeli Advanced features plus: Tasks (Spectrum +)
Get In Touch
ABTec Solutions ltd.
7447 182 St. NW Edmonton Alberta T5T2G8 Canada
sales (at) AB-Tec.ca
Toll Free: 1 (825) 419-3040
WhatsApp: 1 (825) 419-3040